When it comes to moving a corporate office, it’s usually a sign of growth and expansion, which is always a great thing! However despite the motivation to move into a shiny, new office- the fact remains that moving is a hassle.
And for some, moving a business office- or corporate location- can be even more daunting than a home move. With less control over timelines, location guidelines and important documents to be transferred, corporate relocation can be quite the balancing act. To take the stress off your plate, we at All Around Moving have compiled our top 6 go-to tips for relocating without the worry!
Preparation is Key
Don’t expect to get anything done properly if you haven’t spent the time to dot your I’s and cross your T’s! The planning part of the moving process is more times than not, the glue that holds the whole operation together!
Take the time to make checklists of office items being moved, the floors or offices they are being relocated to and what furniture belongs where. Have a separate list for the critical files and data you need secured throughout the move and put someone in charge of the operations. Remember: being time efficient means being cost efficient and for any business that is a top priority.
PRO TIP: If your new office isn’t on the ground level, make sure you have a game plan in place to get everything (especially furniture) to your new floor level.
Communication
Now that you have your ducks in a row, make sure to e-blast, hold meetings and truly communicate that information to your team. With solid communication of tasks, checklists, and team leads, you’ll ensure a successful move.
But don’t just assume that everyone knows his or her role- follow up is key here. Either delegate to your supervisors to check in with the employees or handle it personally, but no matter what, confirm that everyone knows their jobs before the big day.
PRO TIP: Communication doesn’t end with your team. Inform your vendors, clients and utility companies of your move date and new location for a simple transition.
Gadgets, Gizmos and Special Equipment
Technology is many things, but always: useful… and expensive! We suggest taking extra care and assigning someone to oversee the transfer of any equipment that is an integral part of your daily function as a business. Not only would it be costly to replace, but also the time spent waiting for a substitute would not be advantageous to your company.
Packing and Labeling
Since a successful move takes months to plan, you truly can’t start to pack up the office until a week or 2 out because you’ll need access to everything up to that point. But once the time crunch happens, it’s important to carefully pack and LABEL everything accurately. The time you spend doing this task the right way will pay off big time when it comes time to find things in the new location.
Day of Move
With the big day upon you, don’t forget about the smaller details. Make sure you have the new keys, contact to the new office building personnel and preferably, someone meeting you there to facilitate the move.
Get in touch with all vendors and utility companies to follow up on your account transfer to the new location, while your team and the moving companies begin the relocation process.
PRO TIP: Have your team in place and someone on “run duty” to get things that are needed as they come up. You never know about the little things you forgot to buy, until you’re in the moment and this “runner” will be a lifesaver.
After the Move
Now that you’re all settled in and the office is finally starting to take shape, don’t forget to transfer any insurances or certificates you need for the new location.
Double-check all of your social sites and account contact listings to make sure you are listed at the correct address and not your old one.
Finally, enjoy the move, celebrate the growth and need for expansion and schedule a press release letting your new neighbors, clients and community know about your successful corporate relocation!
